The Journal of Clinical Advances in Dentistry (JCAD) is committed to protecting the privacy and personal information of authors, reviewers, editors, and readers. This Privacy Statement outlines how we collect, use, store, and safeguard data in compliance with global privacy standards, including the General Data Protection Regulation (GDPR), the CAN-SPAM Act, and other applicable laws.

Information We Collect

In the course of operating the journal, we may collect the following types of information:

• Authors: Names, email addresses, institutional affiliations, ORCID iDs, manuscript submissions, and related correspondence.
• Reviewers: Names, contact information, expertise areas, and peer review reports.
• Readers: Email addresses and optional profile information when registering with the journal.
• Website visitors: Technical information such as IP addresses, browser type, and usage statistics through cookies or analytics tools.

Use of Collected Information

Collected information is used exclusively for academic and operational purposes:

• To facilitate the editorial and peer review process
• To communicate with authors, reviewers, and editors
• To provide updates and notifications related to the journal
• To improve website usability and user experience
• To ensure compliance with legal and ethical standards

Legal Basis for Processing

Our processing of personal data is based on consent, contractual obligations (submission and review process), and legitimate interests (improving academic dissemination and ensuring quality peer review).

Data Sharing and Disclosure

JCAD does not sell or disclose personal data to third parties for commercial purposes. Information may be shared only under the following conditions:

• With indexing and archiving services to enhance discoverability
• When required by law or ethical obligation (e.g., COPE misconduct investigations)
• With service providers who support journal operations (e.g., hosting, analytics), under strict confidentiality agreements

Data Retention

Manuscript-related data, reviewer reports, and editorial decisions are retained as part of the permanent scholarly record. Personal data not required for long-term preservation may be deleted upon request in line with GDPR “right to be forgotten.”

Cookies and Analytics

Our website may use cookies to enhance user experience and analytics to improve functionality. Users can disable cookies in their browser settings; however, some features may not function properly.

Security Measures

We employ technical and organizational safeguards to protect data, including encryption, access controls, and secure hosting environments. While no system is completely secure, we strive to follow industry best practices.

User Rights

Under GDPR and related frameworks, users have the following rights:

• Access to their personal data
• Correction of inaccurate information
• Deletion of data (where legally applicable)
• Restriction of processing
• Portability of data to another system
• Withdrawal of consent at any time

Communication Preferences

Authors, reviewers, and readers may opt out of promotional emails while continuing to receive essential communications (such as editorial correspondence).

Children’s Privacy

JCAD does not knowingly collect or process personal information from individuals under 16 years of age. Any such data identified will be deleted immediately.

Contact Information

Questions regarding privacy and data protection can be directed to:
Email: [email protected]
Address: Editorial Office, Journal of Clinical Advances in Dentistry

Policy Updates

This Privacy Statement is reviewed annually and updated as necessary to reflect changes in law, technology, and publishing practices.