Withdrawal Policy

The Journal of Clinical Advances in Dentistry (JCAD) recognizes that circumstances may arise where authors request to withdraw their manuscript or where published articles require correction, retraction, or replacement. This Withdrawal Policy ensures ethical handling of such cases in alignment with COPE guidelines and international standards.

Manuscript withdrawal is discouraged after submission. Authors must provide a valid reason for withdrawal, and requests are subject to editorial approval.

Withdrawal Before Publication

Authors may request withdrawal of a manuscript during peer review if:

  • They discover significant errors in data or analysis
  • The work has been submitted inadvertently to another journal (duplicate submission is misconduct)
  • Ethical concerns regarding authorship or content are identified

Authors must send a formal withdrawal request signed by all co-authors. Unilateral withdrawal without consent of co-authors is not permitted.

Withdrawal After Acceptance

Withdrawal after acceptance but prior to publication is considered only in exceptional cases. Authors may be required to cover processing charges to compensate for editorial and peer review resources already invested.

Post-Publication Corrections

If errors are identified after publication that do not invalidate the findings, corrections (errata or corrigenda) will be issued. The original article will remain accessible with a linked correction notice.

Retractions

Articles may be retracted if:

  • Plagiarism, fabrication, or falsification of data is discovered
  • Ethical misconduct or undisclosed conflicts of interest are confirmed
  • Duplicate or redundant publication is identified
  • Findings are invalidated due to serious methodological flaws

Retractions are clearly labeled and remain accessible to preserve the scholarly record.

Article Replacement

In rare cases where an article must be corrected substantially, authors may request replacement. The corrected version is published with clear reference to the original article and its withdrawal.

Withdrawal Charges

To discourage unethical withdrawal after acceptance, JCAD reserves the right to levy a withdrawal fee if no valid reason is provided. This fee helps recover administrative, editorial, and peer review costs.

Legal Removal

Articles may be removed for legal reasons, such as court orders, copyright violations, or defamation claims. A notice of removal will replace the withdrawn content.

Author Responsibilities

  • Submit withdrawal requests with co-author consent
  • Provide full justification for withdrawal or correction
  • Avoid duplicate submissions to other journals during peer review

Editorial Responsibilities

  • Assess withdrawal requests objectively
  • Follow COPE flowcharts for misconduct cases
  • Ensure transparency by publishing withdrawal, correction, or retraction notices

FAQs

Can I withdraw my paper during peer review?

Yes, but only with valid reasons and co-author consent.

Will I be charged for withdrawing my paper?

Possibly, if the withdrawal occurs after acceptance without strong justification.

Are retracted articles deleted?

No, they remain accessible with clear labeling to maintain transparency.